How To Write A Proper “Thank You” Email

When you’re applying to college, or in college, you will be speaking to more superiors then you ever have.

It’s important that the way you communicate with these superiors is done so in a mature manner, whether it be in person, on the phone, or more commonly now-a-days, via email.

With scholarship awards, recommendation letters and acceptances all in your near future, it’s important that you know how to write a proper, and professional thank you email.

Here’s how:

1. Use the correct name: Whether the person you are writing the email to gave you money, advice, or any educational help, you want to make sure you thank them by showing them your paying enough attention to know their name. While the difference between Dr. and Mr. or Joe and Joan, may be a couple letters, they’ll notice. Make sure you check the spelling of a name and use the proper prefix before you hit send.

2. Explain who you are: You know who you are, and you know why you are writing the letter, but don’t leave the recipient scratching their heads trying to figure out who the email is from until the end. Take the first couple sentences to reintroduce yourself, and remind them what they did for you. You want to be remembered for taking the time to write a proper thank you, but to do that you have to have a name.

3. Always use the subject line: Never accept that little message that pops up when you try to send an email without a subject line. Teachers, admission personnel and scholarship founders get hundreds of emails a day and an email without a subject line is either going to get overlooked or deleted.

4. Proofread: An email with spelling or grammar mistakes shows that you didn’t care about the email enough to give it the time to be proofread. You want to look professional and mature in all your emails and correct upper cases and proper punctuation do the trick!

5. Use a signature: Even if it just a simple thank you email, you always want your name to pop out. Since clip art and colored text should never appear in a professional email, use a signature to stand out. Under your name write where you’re from, your class year, or a significant organization you belong to (i.e Senior Class President). Use bold text for your signature or a slightly different (still legible) font to stand out from the rest of the generic email.

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Lisa Manente

Lisa Manente

Lisa Manente is a senior at Sacred Heart University in Fairfield, CT. She will be graduating with the BA in Media Studies and Communications in May. Editing the Entertainment section for her university’s newspaper and magazine has fueled her passion for entertainment journalism, which is the career path she plans to explore. In her free time she enjoys reading, traveling, listening to music, and catching up on celebrity gossip.